Grant Preparation

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Monthly Time Line for Preparing a Research Grant Proposal

  • Month 1.  Initial research question, several drafts of aims/objective page until arriving at a ‘polished’ form of research question/aims and objectives.
  • Month 2.  1st draft of research plan/narrative, Identified Program Officer, Initial contact and conversation with Program Officer, revise targeted program if necessary (and repeat this stage if necessary).
  • Month 3. Notification of RSP Office, Updated Common CV, 2nd Draft research plan/narrative.
  • Month 4. Identified potential internal and external collaborators/clinical sites, meet with internal and external collaborators, arrange letters of support and collaboration.
  • Month 5. Internal review of grant, RSP informed of proposal and commence RSP routing process.
  • Month 6. 3rd Draft of research plan/narrative, Further discussion with Program Officer, further meeting with RSP (re budget)
  • Month 7. IRB submission, MoUs/Letters of Support, 4th draft of research plan/narrative.
  • Month 8. External review of whole grant and undertake any required revisions.
  • Month 9. IRB re-submission, Commenced and completed internal College of Nursing approval process.
  • Month 10. Internal ‘dry run Review Panel’, letters of support from CONH/RSP office.
  • Month 11. Final draft, Final discussion with Program Officer.
  • Month 12. Final review of readiness (not substance review, e.g. are all the required elements of the proposal in place). 

Checklist for Submission of Human Subjects Petition

Strongly Recommended:

Required:

  • Completed Petition form
  • Attached description summarizing background, objectives, and procedures
  • Attached CVs of all investigators if not previously submitted to RSP
  • If applicable, attached documentation for Investigational New Drug (IND)
  • If applicable, attached copies of survey instruments and/or description of questions to be asked during interview
  • If applicable, attached copies of informed consent document(s), cover letter(s), HIPAA authorization form(s) and/or debriefing sheet
  • If applicable and available, attached copies of permission to use facility where research is to be done (if not Wright State facility) and/or copies of IRB approval at the other site(s)
  • If applicable and available, attached copies of any advertising used to recruit subjects approved by chair and dean
  • For studies involving VA investigators (whether as principal investigator or co-investigators), send all paperwork to the VA to be stamped and then forwarded by the VA to RSP
  • Submitted the correct number of copies:
    For full board review (more than minimal risk): 23 copies of petition and supporting documents; 4 copies of the complete research protocol, 2 copies of the grant proposal (if applicable); 2 copies of the investigator’s brochure (if applicable).  If this is a funded study and the sponsor (incl. DHHS/NIH) has approved the human subjects protocol and consent form, submit one copy of these documents as approved.

Truncated Time Line for Preparing a Research Grant Proposal at Short Notice

While the success rate for grant proposals prepared on short notice is less than encouraging, such research grant applications can still constitute part of a faculty member’s strategic research plan or/and can occur in response to impromptu requests for proposals.

Accordingly, assuming that there is still some ‘lead’ time; some period of notice to prepare the proposal, the Center for Nursing Research offers the follow guide.

  • Week 1.  Initial research question, several drafts of aims/objective page until arriving at a ‘polished’ form of research question/aims and objectives.
  • Week 2.  1st draft of research plan/narrative, Identified Program Officer, Initial contact and conversation with Program Officer, Updated Common CV/Biosketch
  • Week 3. Identified potential internal and external collaborators/clinical sites, meet with internal and external collaborators, arrange letters of support and collaboration.
  • Week 4. 2nd draft of research plan/narrative, RSP informed of proposal and commence RSP routing process.
  • Week 5. Further discussion with Program Officer, further meeting with RSP (re budget)
  • Week 6. MoUs/Letters of Support, Internal review of grant.
  • Week 7. 3rd draft of proposal completed and submitted to external reviewer for review of whole grant and undertake any required revisions.
  • Week 8. Commenced and completed internal College of Nursing approval process, letters of support from CONH/RSP office. Final draft, Final discussion with Program Officer; final review of readiness (not substance review, e.g. are all the required elements of the proposal in place).